Managing the payroll settings for your PayHero company is done through the Manage > Settings > Payroll Settings section of PayHero. This includes settings around the following areas:
- Employee Payments
- Work Pattern
- Non-Continuous Employment
- Payroll AutoPilot
- PayHero Shift
Email Payslip Subject - The subject line used for the sending of all payslip emails.
Email Payslip Body - The default contents of the payslip email sent to staff. If you wish to add custom comments on a per employee basis, you can add Payslip Notes during the pay processing stage instead.
Default Payslip Type - The default payslip type which should be applied to new employees added to PayHero. Learn more about the available options here: Payslip Types
PayHero has two options for the processing of payments to both staff and Inland Revenue, either through Bank Batch Files or the use of Pay Now.
Manual payments can always be used if preferred by using the Payment Summary Report.
Bank Batch File - Selecting this option will require a company Bank Account to be specified. A Bank Batch File will then be downloaded using the format for the specified bank upon sending a pay. This file can then be uploaded into the banks online banking website to populate the payment fields and for more information on using these, see our Making Payments with Bank Batch Files support article.
Pay Now - Selecting Pay Now will provide an Account to Account POLi payment option available at the time of sending a pay. This can used by Administrators and the company Owner to pay both Inland Revenue and staff at the same time. Please note, this is not available for Pay Cycle Admins and for more details on using this feature see Making Payments with Pay Now.
Include Tax in Payments - Having this option selected will always include the associated Tax/PAYE amounts owing from a pay into your chosen payment method so you can pay the Inland Revenue at the same time you pay staff. If you'd rather handle these manually, have this unselected.
Default Employer Contribution Rate - The default employer rate for KiwiSaver contributions, usually 3%. If this setting is changed, the new Default Employer Contribution Rate will apply to new employees created in PayHero after the change - any employees set up prior will still have the original rate set.
If you want to change the rate for specific employees, the Employer Contribution Rate setting can be overridden on individual employee records if desired, on their Employment tab.
Timesheet Approvals - Tick this setting if you'd like to turn on mandatory time approval for your company. Learn more here: Timesheet Approval
PayHero defaults to a Monday - Sunday week, but you can change this to suit your business.
The Work Pattern settings allow you to set rules that PayHero uses when determining leave entitlements for employees who don't have a standard Work Pattern set on their record, or whose pattern doesn't indicate their exact Hours and Days of work per week.
The default pattern is an 8 week review period, and 5 week otherwise working day minimum.
Learn more about how these settings apply here: Company Work Pattern
Extend Sick Anniversary - Turning on this setting will automatically push out an employee's 'Next Sick Anniversary' to account for periods of non-continuous employment by staff. For details on the rules around this and how it's applied by PayHero, see our Non-Continuous Employment support article.
AutoPilot Pays - Turns on AutoPilot payroll processing for your pay cycles. You will receive a pay summary sent to your email each pay day through which you can send the pay.
AutoPilot Tax Summary - Turns on AutoPilot processing for your tax payments on the 20th of each month. This is best suited if you don't pay your tax payments at the same time as paying your employees.
You can learn more about the AutoPilot feature and how it works here: Payroll AutoPilot
Apply Paid Breaks - Turning on this setting will enable PayHero to automatically apply Paid and Unpaid break rules when your employees record breaks using the Shift Photo Timeclock, or using the Start/Stop Clock function in the Employee Mobile App.
You can learn the specifics of these Paid & Unpaid Break rules here.