Timesheet Approval is an optional feature for companies that require timesheets to be approved by either a Team Manager or an Admin user.
Setting Up Timesheet Approval
To turn on Timesheet Approval for your company, navigate to Manage > Settings > Payroll Settings. Tick the Timesheet Approvals option.
Once this setting is enabled, any unapproved time will not be included in draft pays, and a warning will be displayed:
Timesheet Approval for Admins
Admins can approve time from the Time > Summary screen. Employees can be selected by clicking the tick-boxes by their names, or select the tickbox at the top of the page to select/deselect all employees. Selecting Approve Week or Unapprove Week under the menu button in the top right will approve or unapprove the entire week for the selected employees.
Approvals can also be applied or removed from within each employee's individual Time tab, accessed by clicking into a particular employee from the Time Summary or Timesheets tab.
Locked weeks will be indicated by a padlock symbol beside the employee's name. Any empty periods on the timesheets will also be greyed out and unable to be clicked into for adding or editing time. You can hover over the green padlock icon of an approved week to see who approved the time and when.
These approval details can also be viewed in the Summary and Timesheet view
Timesheet Approval for Team Managers
Time can be approved by team managers from either the Manager Portal or the Mobile App.
You can see how to approve time as a team manager in the Team Summary, Team Timesheets and Individual Employee View sections here: Timesheets for Managers.
Team managers are not able to approve their own time - their week will need to be approved by an administrator or their manager.
Frequently Asked Questions
Get answers to commonly asked timesheet approval questions below.
Can employees edit time once the week is approved?
Can employees edit time once the week is approved?
No. Approved weeks will 'lock', so that time for the week cannot be added, edited or deleted unless the week is first unapproved.
If any adjustments are required after the week is approved, a manager or admin will need to unapprove the week to re-enable editing.
How do I set up a manager to approve time?
How do I set up a manager to approve time?
If you want to have Team Managers approve time, you'll need to ensure you have a Team with a Manager set up. Find more information on how to do so here: Teams.
Team managers are only able to approve time for people in their Teams.
Team managers are not able to approve their own time - their week will need to be approved by an administrator or their manager.
What happens if multiple people can approve time for an employee?
What happens if multiple people can approve time for an employee?
If there are multiple approvers for a particular employee, any of the approvers can approve or unapprove the week for that employee. Each approver can always approve or unapprove a week, regardless of who else may have already approved or unapproved it.
The week will be considered fully approved once any one of the approvers has approved it.