How do I pay my employees?

After Processing a Pay Run, the next step is making payment. There are three different options for paying your employees through PayHero.

Bank Batch Files 

Once you've sent the pay, a bank file containing all the payment transaction information for paying your employees, IRD, and any other payees will download to your device. This file contains employees’ direct credit information and should be uploaded to your (i.e. the employer’s) online banking to complete payment.

The file will download in a format compatible with your online banking provider's requirements. This is based on the bank account number entered in Manage > Settings > Company, provided you bank with one of our Supported Banks.

You can also download bank files at any time from the Payroll > Sent tab. Select the pay/s you want to download, open the  menu from the right and click Download Bank Batch File.

For more information, you can refer to our support article: Making Payments with Bank Batch Files

Pay Now

If you'd prefer to make payments directly through PayHero, the POLi express portal is a convenient option. This allows you to process the payment for your pay run directly from your bank account, in a pop-up window, within the security of your bank's online banking services. 

You can select this payment option by navigating to Manage > Payroll Settings and clicking the Pay Now option. 

Please note, there will be an associated $5 bank fee per pay run paid via Pay Now and this feature is only available to use for payroll transactions of up to $30,000.

For more information, refer to our support article: Making Payments with Pay Now

Manual Payments

Finally, you can also process a pay manually, with whatever approach you'd prefer.

Downloading a copy of the Bank Payment Summary Report will give you a record of each recipient, their bank account, any references, and the amount of the payment. This report can be downloaded by navigating to Payroll > Sent, ticking the pay you're interested in, and selecting Reports > Bank Payment Summary from the  button in the top right.

If you're paying the IRD manually as well, you can easily track PAYE amounts owing through PayHero's Tax tab. Our support article here: Unpaid Tax covers how you can set this up.