Audit Reports

The information included in your report will depend on the type of record(s) you're auditing and the columns you include in your report. The available columns include:

Audit Date - The date the change occurred. This should be included in all audit reports.

Audit Day - The day of the week the change occurred.

Audit Month - The month the change occurred in.

Audit Time - The time the change occurred. This should usually be included in audit reports.

Audit Week - The week of the year the change occurred in. For example, will return '1' for the first week of January.

Audit Year - The year the change occurred in.

Field Name - The name of the field that was changed.

New Value - The value the field was changed to.

Old Value - The value the field was changed from.

Record Name - The name of the record that was updated (e.g. John Smith).

Record Type - The type of record that was updated. The record types you'll be able to report on include:

• Company Settings - Covers changes that were made to the company settings for your account via your Company Settings and Payroll Settings.
• Employee - Covers changes that were made to an individual employee record via People > Employees.
• Employee Default Pay - Covers changes that were made to an employee's Default Pay settings via People > Employees.
• Employee Pay - Covers changes that were made to an individual employee's pay via the Payroll tab. This type of record is high-level, covering changes to Work Days or gross earnings. For individual pay line changes, see Employee Pay Line record types.
• Employee Pay History - Covers changes that were made to imported pay history records via Manage > Pay History. Changes to pays that were processed in PayHero will be Employee Pay records instead.
• Employee Pay Line - Covers changes that were made to individual pay lines within an employee's pay via Payroll > Draft.
• Expense - Covers changes that were made to expense requests via Time > Expenses. 
• Leave Request - Covers changes that were made to leave requests via Manage > Leave.
• Pay - Covers changes that were made to overall pay totals via the Payroll tab. For individual changes to employee pays, see Employee Pay and Employee Pay Line record types.
• Pay Cycle - Covers changes that were made to a pay cycle via Manage > Pay Cycles. Will also show each time the Last Pay End Date changed (i.e. each time a pay was sent or marked as draft for that pay cycle).
• Pay Item - Covers changes that were made to individual pay items via Manage > Pay Items.
• Pay Item Account - Covers changes that were made to account code associations for pay items via Manage > Accounts or Manage > Xero. 
• Team - Covers changes that were made to team settings via Manage > Teams.
• Team Employee - Covers changes that were made to employees within a team via Manage > Teams.
• Team Work - Covers changes that were made to work options within a team via Manage > Teams.
• Time - Covers changes that were made to time entries via the Time tab.
• User Access - Covers changes that were made to user access such as removing access or when the user signed in last.
• Work - Covers changes that were made to Work options via Manage > Work.
• Workflow Templates - Covers changes that were made to the main settings on a Workflow template via Manage > Workflows > Templates. 
• Workflow Template Steps - Covers changes that were made to the individual steps within a Workflow template via Manage > Workflows > Templates. 

Updated By - The name of the user who made the change.

The Updated By field shows who made a particular change, but this field may appear empty if the update was generated by a system process, rather than a person. There are also some records from 2021 that weren't capturing this information.

Audit logs are available for changes made since 12th June 2021.

The Audit Log contains a very high volume of data, especially for companies with a lot of employees, or who've been using PayHero for a long time. If you try to create an audit report which contains more than 5000 results, PayHero will only return 5000 of these and you'll see the following warning. 

You can restrict the number of results that are returned by adding extra filters. For example, try adding a date range, a particular Record Type that you're interested in, and/or a specific Field Name you'd like to check changes for.

If you've already added all the filters you can and there are still more than 5000 results, try auditing smaller date ranges - for example, a month at a time. 

The Audit Log contains a very high volume of data, especially for companies with a lot of employees, or who've been using PayHero for a long time. The more changes that have been made in your account, the longer it will take PayHero to work through these changes to return the values you're interested in.

You can speed up this process by adding extra filters so that a smaller subset of results are returned. For example, try adding a date range (or reducing the date range, if you're already filtering by date) and a particular Record Type that you're interested in.