You can use the Public Holiday Audit report to review how PayHero has processed any public holidays that fall within the chosen pay period. This includes details of all Otherwise Working Day(s), Alternative Leave Accrual and payment rate calculations for each employee. To learn more about automatic public holiday processing in PayHero, see our support article: Public Holidays.
To download the report for a pay in draft, go to Payroll > Draft and select Reports > Public Holiday Audit from the button.
To download the report for a sent pay, go to Payroll > Sent, tick the required pay and select Reports > Public Holiday Audit from the button in the top right.
A PDF copy of the report will be downloaded to the default download location for your browser.
This report will display all associated aspects of public holidays for each employee. Please note that this report only shows the automatic calculations as processed by PayHero - any changes you make to employee pays won't be reflected in the report.
The columns included in the report are:
Worked - Whether the employee has time recorded on the public holiday. Yes or No.
Otherwise Working Day - Whether the public holiday was determined to be an Otherwise Working Day (OWD) for this employee. Yes or No. To find out more on the OWD calculations being applied, see our support article: Otherwise Working Days.
Reason - Brief reason around why the day was or wasn't classified as an OWD. If the reason is formated 'Is/Is not an Otherwise Working Day', calculations are based on the employee's set Employee Work Pattern. If the reason is formated 'Worked/Only Worked X of previous X weeks', OWD calculations are instead being based on the employee's timesheet history within the Review Period nominated in your Company Work Pattern.
If the reason returned is 'insufficient weeks to determine OWD', this means there is not enough history for PayHero to calculate if a day is an OWD. This will usually appear because the employee has started within the Review Period. If this reason is being returned for a Public Holiday you know to be an OWD, the employee should have their entitlements manually applied. You can find more information on how to do so here: Public Holidays.
Alternative Day Accrued - Whether the employee accrued a day of Alternative Leave. Yes or No.
Paid Public Holiday - Whether the employee was paid for the Public Holiday (i.e. a paid day off).Yes or No.
Rate - Whether the employee's Average Daily Rate or Relevant Daily Pay was applied for their public holiday payment. For an explanation of the rates used, see: Other Leave Rates.
Calculation - The calculation applied to determine the public holiday payment amount.
Amount - The total amount the employee was paid for the public holiday.