There are a number of different reasons for making deductions from an employee's pay. These may be Student Loan Repayments, KiwiSaver, Child Support Payments, deductions for money owed to the IRD, Courts or WINZ, charitable donations (known as Payroll Giving) or the repayment of a debt owed to the employer. A deduction may be a one-off payment included in a single pay or a regular payment included in every pay.
PayHero has included Pay Items by default for a majority of these deductions which you can easily manage to ensure they're applied and payments are made correctly.
Applying an Ongoing Deduction to an Employee
Including an ongoing deduction in an employee's pays can be done through the Default Pay tab found under Manage > Employees. Select the relevant employee, go to their Default Pay tab and click the icon under deductions to include a deduction pay item.
The applied deductions will be automatically added to any pay the employee is included in. Alternatively, you can include the pay item directly into a draft pay to apply it as a one-off deduction.
If you'd like this deduction to cease after a certain number of deductions have been made, or once a balance has been repaid, make sure you use a pay item with the Track Balance setting enabled.
Adding a One-Off Deduction to an Employee
To make a one-off deduction from an employee's pay you can add the deduction directly into the Draft pay for the employee.
When adding deductions directly to a draft pay, make sure you don't use a pay item which has the Track Balance setting enabled.
You can find additional details on setting up specific types of deductions in the following support articles: