Inviting Employees to use PayHero

You can invite your employees into PayHero, allowing them to record their time, view their payslips, request leave and complete onboarding. You can learn more about the Employee Portal & Mobile App here.

To invite an employee into PayHero, go to People > Employees and select the employee you wish to invite. On the employee's Personal tab, ensure they have a valid email address, and click the blue Invite Employee button.

The employee will be emailed a link to accept the invite, along with info on how to access and use the portal. You can find more detail on accepting invites here: Accepting a PayHero Invite.

If an employee hasn't yet successfully connected to the Portal you will have the option to Resend Invite or click the X to cancel the invite:

Once an employee has successfully accepted their invite, you'll have options to:

• Turn off their Portal access using the Employee Access toggle - this can be switched back on at any time without re-inviting the employee
• Send Password Reset emails if the employee has forgotten their password
• Or Remove Access to completely remove the user from your account - this option will require that you re-invite the employee if you want them to access PayHero again later

You'll see notifications of when employees successfully join your PayHero account on your Dashboard, and you can monitor Portal Access status based on the access icons on employees under People > Employees.

 This icon indicates the employee has been invited to PayHero.

 This icon indicates the employee's PayHero access is active.

 This icon indicates PayHero access has been disabled.

This icon indicates the invitation has expired. You'll need to select Resend Invite to issue a fresh invite.