The Time > Summary screen provides a company wide overview of the week's time entries. This area of PayHero can be used to review time entries before running a pay.
For employees with no recorded time for the day, the Time Summary screen will show the day as blank such as Saturday & Sunday in the above screenshot.
If the employee has a detailed Employee Work Pattern but no recorded time, PayHero will display their expected hours for the day as a grey outline.
Recorded time will be shown as a white block and the coloured bar relates to the color of the Work Option the time was recorded against. You can hover your cursor over the coloured bars to view a breakdown of the day's work with the Start/End times of each entry.
Clicking on a recorded time entry will open that employee's Individual Time Summary.
To navigate between different weeks you can use the arrows either side of the selected date range in the top left or by clicking on the calendar icon to jump directly to a specific date.
You can also use the filter options in the top header to change which staff will display.
- Select a specific employee to view only their time entries.
- Choose a certain pay cycle to only view staff who are in that pay cycle.
- Select any labels to view the associated employees. See Using Employee Labels for more details.
By clicking on the Menu button in the top right there are some additional options, you can use any combination of these to change the view including:
- Hide Employees Without Time.
- Hide Salaried Employees.
- Hide Clocked Out Employees. (PayHero Shift)
The Time Summary screen will also indicate when time has been included in a Draft or Sent pay by the Paid marker.
Time marked as Paid will require additional steps in order to edit or change, please see Editing & Deleting Time for more details.
Individual Time Summary
To view the week summary for an individual, click on the employee's name or on one of their recorded time entries from the Time > Summary screen.
From this screen you can record, edit and delete time entries the same way your employees do if they have been Invited to Use PayHero. There are several ways you can record time from this page.
Click on the Green Plus button in the top right to open the record time pop-up. The Start/End Times and Break Duration will default to the settings on the chosen Work but can be changed if needed.
The record time pop-up allows for full control over the recorded time entry.
- Date - Select a specific calendar date or day the time relates to.
- Start Time - When the employee began work.
- End Time - When the employee finished work.
- Break Duration - The duration of any Unpaid Breaks taken.
- Duration - The total 'paid' hours worked by the employee. This excludes any unpaid breaks taken.
- Work - The work the time will be recorded against.
- Notes - Add any timesheet notes relating to this entry.
Click Save to create the entry.
Click and Drag
From the individual time summary you can click and drag directly within the calendar view to create a time entry spanning your selected range.
Click and hold where the time entry begins and release where the time entry ends. Afterwards, the Record Time pop-up will display if any adjustments are required such as including an unpaid break.
Click on the arrow in the top right of the individual time summary to collapse the calendar view. This will leave only the timesheets view where you can quickly bulk enter time for the employee.
Click on the Green Plus in the bottom left to add an additional work option. Click into any timesheet field to enter the total duration of 'paid' hours worked on that date. Please note, this will not include any unpaid breaks that may be set as a default on the selected Work option.