Some companies provide more than the standard 4 weeks of Annual Leave per year to some or all of their employees. You can adjust PayHero to ensure each employee receives more than 4 weeks of Leave each anniversary using the Holiday Pay % field on their Leave tab.
You can change an employee's Annual Leave Entitlement by navigating to Manage > Employees > [Employee Name] > Leave and adjusting the Holiday Pay % as required. The Weeks per Year indicator to the right of the field will automatically update to reflect the specified percentage.
At their next Employment Anniversary, the employee will become due the adjusted entitlement of Annual Leave.
Changing the Holiday Pay % will also update the locked Holiday Pay Accrued field to reflect the different proportion of Holiday Pay accrued as a percentage of gross earnings.
The percentage to which you should adjust the Holiday Pay % will depend on the employee's Annual Leave entitlement. One week will be applied for every 2%, and portions of a week can also be specified accordingly. For example:
- 8.5% is equal to 4.25 Weeks
- 9% is equal to 4.5 Weeks
- 10% is equal to 5 Weeks
Retroactively Adding Annual Leave
If you wish to retroactively add an amount of Annual Leave already due to an employee, you can simply add the appropriate amount to the existing Current Leave Due balance in their Leave tab.
By default, the available unit will be Weeks. If PayHero has sufficient information to calculate an employee's entitlement in Days and Hours, those units may also be available through the drop-down menu if required.