Recording Time for Salaried Employees

Salaried employees in PayHero will automatically be paid the appropriate proportion of their annual salary in each pay you process, so as a rule they don't need to record timesheets. However, there are some circumstances where you may need or want to have salary hours recorded.

Whether you have a salaried employee who is paid overtime or you're simply looking for more accurate record keeping, you'll need to make sure your setup is suited to the purpose.

This is dependent on the Pay Items and Work that the employee records their time against. 

Pay Items

The first step in recording time for salaried employees is to decide what type of Pay Item should be used, based on the Salary Timesheet Hours setting. 

Additional to Salary - This option is suited for setting up paid overtime or other payments that should be added to the pay in addition to their standard salary. Employees will be paid for any hours recorded with an Additional to Salary pay item.

To use this option you'll need to create a custom Other Earnings type pay item. 

Excluded from Salary - This option is best for record keeping purposes. Any time entries recorded against this type of pay item will not flow through to the pay for salaried employees, so can be used for tracking hours worked.

This setting is applied to all Regular Earnings pay items, including defaults such as Ordinary Time. 

Replaces Salary - The Replaces Salary option is for earnings that are earned instead of the employee's normal salary, such as hours worked at a different pay rate. Any time recorded against this type of pay item will be added to the employee's pay, and their salary hours will be reduced accordingly. 

This setting is applied to standard Other Earnings such as Time and a Half and Double Time, or you can create your own Other Earnings type pay items. 

You can find additional information on creating Earnings Pay Items here. 

Setup Work

Under Manage > Work you'll now want to make sure your Work options are set to use the correct pay items. For more details on setting up Work see this article. 

Your salaried employees can now record their time against the appropriate Work and will be paid accordingly.