An employee's KiwiSaver settings are set when creating the employee or can be found under Manage > Employees on their Employment tab.
Pre-Existing Member - This field should be ticked if the employee is already a KiwiSaver member (e.g. if they are a new hire and have previously enrolled in KiwiSaver with another employer).
KiwiSaver Enrolment Date - This field will display for employees who aren't pre-existing members. If the employee has joined KiwiSaver whilst in your employ, either through automatic enrolment of a new hire or an existing employee choosing to join, enter the KiwiSaver Enrolment Date.
KiwiSaver Opt Out Date - If the new employee chooses to opt out of KiwiSaver, enter the KiwiSaver Opt Out Date. An employee can choose to opt out after two weeks of employment but before their ninth week starts. Employees can opt out online here or can download the KS10 form from the IRD website.
Employee Deduction Rate - Select the employee’s KiwiSaver Contribution Rate, either 3% (default), 4%, 6%, 8% or 10%. This is the amount of gross pay that the employee has chosen to contribute to KiwiSaver each pay. The appropriate contribution percentage will automatically be displayed next to the KiwiSaver Employee Deduction Pay Item on the Payroll.
Employer Contribution Rate - The rate the employer contributes to the employee's KiwiSaver fund. This will default to the contribution rate you've set in your company's Payroll Settings, but if you wish to contribute a different rate for this employee you can click the padlock to unlock the rate and edit it manually.
Savings Suspension - An employee can suspend their KiwiSaver contributions by taking a Savings Suspension. The employee must have been contributing to KiwiSaver for at least one year before they are eligible. Tick the Savings Suspension box in the employee's settings to suspend their KiwiSaver contributions and deselect the box when they are ready to resume.
If the employee is an existing employee being set up in PayHero and does not contribute to KiwiSaver, or is not eligible for KiwiSaver, you can leave all fields blank when adding the employee.
For KiwiSaver enrolled employees the KiwiSaver Employee Contribution and Employer Contribution will also be added to the employee's Default Pay tab, and this will flow through to their payslips.
If an employee requests a change to their contribution rate (by letter or by completing a KiwiSaver deduction form - KS2), you will need to change their KiwiSaver settings on their Employment tab to select the new rate.
For more information about KiwiSaver, refer to the IRD's website.