Employees can enter time, submit expenses and request leave using PayHero's mobile app.
The app is available at mobile.payhero.app.
For the app to be easily accessible, bookmark the link in your phone's browser or save the link to your homescreen.
Logging In & Out
You can log in using your employee login details. If you don't have an employee login, your payroll manager needs to invite you to create one.
Note that the administrator login for PayHero doesn't have access to the app (see this article for how to invite your employees to set up their own user access: Inviting Employees to Use PayHero Portal).
Tap the green + icon on the Time screen to record time. Select from 'Copy Last Weeks Time', 'Record Time' or 'Start Clock'.
Copy Last Week's Time tap this to automatically copy last weeks time entries.
Record Time tap this option to make a time entry. Select the type of work and tap the arrow on the right to add the time details.
Ensure the date is correct, set the start time, end time, and break duration for any unpaid breaks (e.g. lunch). Add a note if required.
Tap the green tick on the right to save the time entry, then tap save to confirm.
Start Clock tap this to immediately start timing. Once timing has started, tap on the clock to assign a work type and add a note to the recording time, then use the green tick to save the recorded time as a time entry.
You can scroll through the complete history of all time entries and easily edit, delete or add new time entries.
The Expenses screen is where you can submit expenses you have incurred that your employer will repay you for.
To record an expense, tap on the options menu in the top left and go to the Expenses screen. Tap the green add icon.
If you are submitting a receipt or other proof of purchase, tap the screen and take a picture of it. Confirm the picture or re-take until you are happy with it (you'll want the picture to be as clear as possible).
If you aren't submitting a picture, just click Skip in the top right.
Select the work the expense relates to, enter the amount and add a description of the expense e.g. Fuel.
Tap the green tick and then tap Save Expense to submit it.
You can keep track of your expenses from the app. They will be sorted in to pending, approved and declined expenses.
Pending requests are awaiting approval by an administrator. You can edit a pending expense.
Approved requests will be processed in your next pay. You can't edit an expense once it has been approved.
Declined requests will not be paid.
Open the options menu and go to the Leave screen to manage your leave requests.
Use the green + icon to create a request. Select the leave type and dates you want. The Request Information section will show your available balances for the leave type where relevant.
Tap the green tick, then Save Leave Request to submit.
To remove a request, tap on the calendar entry and use the bin icon in the top right corner. You are only able to do this while the request is pending.
Once your request has been reviewed you'll be able to check the status of it by tapping on the calendar entry.
Declined requests will be automatically deleted.