PayHero was developed for payday filing, with reporting to the IRD fully integrated into the system. With Payday Filing your PAYE return information is automatically sent to the IRD every payday, so all you need to do is pay your PAYE by the 20th of each month. The IRD PAYE payment is setup by default to be included in a pay cycle's Bank Batch Files. Paying your employees through this method will pay the IRD at the same time.
In order for you to file your returns with PayHero it's essential that you connect your account to the IRD, see our article on Inland Revenue Integration for a guide on how to do so.
Once your account is connected, each time you send a pay run the PAYE details will automatically be sent to the IRD. When you send a pay you'll see a confirmation window showing which actions will be taken, including submitting the pay to the IRD.
If you discover you've made a mistake in a pay that's already been submitted to the IRD you're still able to correct it. You can see our article on Fixing a Mistake in a Sent Pay for more details.
Once a pay has been sent you can review the IRD submission status of the pay through the Tax section of PayHero.
The icons to the right of each pay cycle indicates their current filing status with the IRD. Hovering your cursor overtop of the status icon will provide you with some additional information.
Resubmission of Filings
If any of your pays are marked as 'Withheld' or 'Error' you will need to resubmit these to the IRD. Click into the affected pay cycle from the Tax screen and click the button on the right to find the Resubmit to the IRD option.
Payments to IRD
With payday filing you have two options for when you make your payments to IRD:
Making payment to the IRD each payday (i.e. at the same time as you pay your employees) can be a great option for hassle-free processing. It means that your pay and tax obligations are taken care of on payday and you don't need to think about it later in the month.
This is the default option in PayHero, so if you're using our Bank Batch Files to pay your employees the tax will automatically be included in the batch each payday.
Tax payments will automatically be moved to the Paid Tax area of PayHero.
Alternatively, you can still pay the IRD monthly by the 20th of the following month if you prefer. To enable this option you'll need to switch off the 'Include Tax in Bank Batch' setting for your account under Manage > Settings > Company.
Once that setting is turned off, tax payments can be managed from the Unpaid Tax area of PayHero.