PayHero's Employee Portal provides a beautiful, easy to use platform for employees to record time, view pay history and request leave. Portal is for employees only - you can't login as an Admin user.
The Timesheets tab is where you can view and record your hours. Use the green add icon to add entries one at a time.
You can also click and drag directly on the calendar to enter time.
You'll then be able to specify the hours worked, break duration, work type and add any notes.
You can also click on an existing entry to edit or delete it.
The menu icon on the right offers the option to copy the previous week's time entries.
The Expenses tab is where you can submit expenses you have incurred that your employer will repay you for.
To record an expense, click the green add icon and select the related work.
Enter the details of the expense and upload a receipt (optional).
Click submit, this will send the expense request to your employer. You can check the status of your expense requests down the Response column. Open the options menu on the right to see declined expenses.
Pending requests are awaiting approval by an administrator. You can edit a pending expense.
Approved requests will be processed in your next pay. You can't edit an expense once it has been approved.
Declined requests will not be paid.
The Leave tab provides all the information needed to understand leave and holiday entitlements.
Current Due - The balance of leave currently due. Leave becomes due when you cross your employment anniversary each year, and the current due balance is the remaining balance of any leave that has become due.
Estimated Leave in Advance - The estimated leave in advance balance provides an estimate of how much leave you would be entitled to since your last anniversary. This is based on how far through your entitlement year you are, and your current work pattern. Many employers are happy for their employees to take this type of leave in advance of it becoming due, but check with your employer if you're unsure of their leave in advance policy.
Sick - Sick leave becomes due 6 months after your employment start date, and yearly from that date on. The sick leave balance is your current entitlement to sick leave.
Alternative - Your current balance of alternative days (also known as lieu days). These are generally accrued if you work on a public holiday, depending on your work pattern at that time, although you may have an agreement with your employer to accrue alternative days for other types of work as well.
On the yearly calendar shown, you can view and submit your Leave Requests. To request leave click on the first date of your leave request, then click on the last date of your leave request.
You can then select the Leave Type, ensure the Start and End date are correct, and add Notes about the leave if desired. Click Request and the leave will be submitted for an Administrator to approve.
When an administrator has approved or declined the leave you'll receive an email confirmation. You can also click on a request to review the details, including the status of the request:
The Payslips tab gives quick access to pay history where you can view your work and pay history in a few different sections.
Most Recent Pay
The most recent pay is shown at the top of the payslips screen, showing an overview of the earnings, deductions, and take home pay. You can click on the pay to view a full payslip for the pay.
Last 12 Months
The last 12 months provides a summary of your last 12 months of work hours and income.
The Earnings is your total gross earnings for the period, and the Averages show your average hours per day, average hourly rate, and average daily rate.
The graph below the stats shows the number of hours recorded against different types of work for each month. You can hover your mouse over each month for more detail.
Finally, you can see a full list of your previous pays.
You can click into a pay to view the full payslip for that pay. When viewing a single payslip you can also click the Download Payslip button in the top right to download a PDF copy of the payslip.
You can access your account details from the menu in the top right. Click on the company logo, then click Account.
You can manage your login details and your basic personal and contact details.
If you choose to setup a Login Username or edit your Login Email, that will change the details you login with when you login to portal. You can also Change Password if required.