Managing the payroll settings for your PayHero company is done through the Manage > Settings > Payroll Settings section of PayHero. This includes settings around the following areas:
- Employee Payments
- Work Pattern
- Non-Continuous Employment
- Payroll AutoPilot
- PayHero Shift
Email Payslip Subject - The subject line used for the sending of all payslip emails.
Email Payslip Body - The default contents of the payslip email sent to staff. If you wish to add custom comments on a per employee basis, you can add Payslip Notes during the pay processing stage instead.
To change the payslip template and the details displayed see our Payslip Types support article.
PayHero has two options for the processing of payments to both staff and Inland Revenue, either through Bank Batch Files or the use of Pay Now.
Manual payments can always be used if preferred by using the Payment Summary Report.
Include Tax in Payments - Having this option selected will always include the associated Tax/PAYE amounts owing from a pay into your chosen payment method so you can pay the Inland Revenue at the same time you pay staff. If you'd rather handle these manually, have this unselected.
Bank Batch File - Selecting this option will require a company Bank Account to be specified. A Bank Batch File will then be downloaded using the format for the specified bank upon sending a pay. This file can then be uploaded into the banks online banking website to populate the payment fields and for more information on using these, see our Making Payments with Bank Batch Files support article.
Pay Now - Selecting Pay Now will provide an Account to Account POLi payment option available at the time of sending a pay. This can used by Administrators and the company Owner to pay both Inland Revenue and staff at the same time. Please note, this is not available for Pay Cycle Admins and for more details on using this feature see Making Payments with Pay Now.
Default Employer Contribution Rate - The default employer rate for KiwiSaver contributions, usually 3%. If this setting is changed, the new Default Employer Contribution Rate will apply to new employees created in PayHero after the change - any employees set up prior will still have the original rate set.
If you want to change the Employer Contribution Rate for specific employees, the KiwiSaver setting can be overridden on individual employee records if desired.
PayHero defaults to a Monday - Sunday week, but you can change this to suit your business.
The Work Pattern settings allow you to set rules the PayHero that uses when determining leave entitlements for employees who don't have a standard Work Pattern set on their employment settings, or whose pattern doesn't necessarily indicate their exact Hours and Days of work per week.
Review Period - How many weeks of recent pay and timesheet history PayHero should review when determining an employee's ordinary week. See our following article for more information on exactly how this will affect employee leave balances: Annual Leave & Holiday Pay in PayHero
Otherwise Working Day Minimum - The number of times an employee would need to have worked on that day of the week for the day to be considered an Otherwise Working Day. An otherwise working day is a day the employee likely would have worked had they not been on leave that day.
The default pattern is an 8 week review period, and 5 week otherwise working day minimum.
Extend Sick Anniversary - Turning on this setting will automatically push out an employee's 'Next Sick Anniversary' to account for periods of non-continuous employment by staff. For details on the rules around this and how it's applied by PayHero, see our Non-Continuous Employment support article.
AutoPilot Pays - Turns on AutoPilot payroll processing for your pay cycles. You will receive a pay summary sent to your email each pay day through which you can send the pay.
AutoPilot Tax Summary - Turns on AutoPilot processing for your tax payments on the 20th of each month. This is best suited if you don't pay your tax payments at the same time as paying your employees.
You can learn more about the AutoPilot feature and how it works here: Payroll AutoPilot
Apply Paid Breaks - Turning on this setting will enable PayHero to automatically apply Paid and Unpaid break rules when your employees record breaks using the Shift Photo Timeclock, or using the Start/Stop Clock function in the Employee Mobile App.
You can learn the specifics of these Paid & Unpaid Break rules here.