Most employee earnings, including bonuses and commission, should be included when Processing a Pay Run for that employee. However, there are some occasions where you need to pay an employee outside of their standard pay cycle. You can do so by creating a one off pay.
To run a one off pay, go into Payroll > Draft, click the button and select One Off Pay.
After the pay has been created, you will then be given the option to change the Start Date and End Date for the Pay Period you wish to cover as well as the Pay Date itself.
To change any of the above dates, select the relevant field and from the drop-down calendar and choose the appropriate date. Once you have selected the dates as needed, click the Create Draft Pay button on the top right.
Initially, there will be no employees added after the Draft Pay has been created. To do so, select the button at the bottom of the pay and choose the employees you wish to include. Employees can only be added to a pay if they aren't already in another draft pay, so if an employee doesn't appear in the list, you'll need to remove them from any other drafts before you can add them.
After employees have been added, PayHero will automatically include any unpaid time entries or leave requests for those employees that fall within the specified pay period.
To include additional pay items, select an employee from the draft and add them as required. In the example below, John received a One-off bonus of $1500. PayHero has automatically applied any relevant deductions just as it would through a normal pay cycle.
Once the one off pay has been set up as needed, select the Send Pay button to finalise the payment the same way you would within a regular pay cycle.
Frequently Asked Questions
Why aren't salaries or public holidays included in one off pays?
Why aren't salaries or public holidays included in one off pays?
As one off pays are designed for special and occasional processing, they do not automatically include any salary payments. The Ordinary Time pay item can be used to pay for any salary hours.
One off pays also don't automate the application of Public Holiday entitlements. If required, you can find more information on manually applying these entitlements in our support article: Public Holidays
Should the dates on a one off pay be the same as a normal pay period?
Should the dates on a one off pay be the same as a normal pay period?
Yes, it's usually best to run a one off pay with the start and end date set to match a pay period you have already processed. This will ensure the employee's tax is calculated for that period as a whole, along with any other earnings you have already processed for that employee in that period.
The most common case where you might set the dates on a one off pay differently are if you're paying an employee for multiple pay periods' worth of leave in advance. In that case, setting the one off pay to cover the full leave period is appropriate.
Why is the tax on my one off pay high?
Why is the tax on my one off pay high?
If the tax on a one off pay is appearing unusually high, check the pay period dates. If you've selected a date range that differs from your usual pay cycle, the tax calculations will be adjusted accordingly.
It's usually best to run a one off pay with the start and end date set to match a pay period you have already processed. This will ensure the employee's tax is calculated for that period as a whole, along with any other earnings you have already processed for that employee in that period.