PayHero allows you to customise, email, download and print your payslips. You can learn more about managing payslips in PayHero in the sections below:
- Payslip Settings
- Payslip Notes
- Download Payslips - Bulk Download
- Download Payslips - Individual Download
- Email Payslips
Settings for controlling how your payslips will be emailed and what they'll look like can be accessed from Manage > Settings > Payroll Settings.
Email Payslip Subject - Dictates what the subject of payslip emails will be.
Email Payslip Body - Contains the body of the payslip email.
Default Payslip Type - Defines the default payslip type that will be set on all new employees you add to PayHero. Payslip types can also be set on each employee's Employment tab. Payslip Types control whether leave balances show on your payslips. Learn more about payslip types here: Payslip Types
The Logo you upload to your Company Settings will also be used on your payslips.
You can add custom notes to an employee's payslip for a particular pay from the draft pay stage. View the pay from Payroll > Draft, click on the employee's name and open the options menu by clicking the button on the right. Click Add Payslip Note.
Download Payslips - Bulk Download
You can download all payslips in a pay from the Draft or Sent tab within the Payroll section.
In Draft, open the options menu from the right and click Download Payslips.
From the Sent tab, tick the pay(s) you want to download, open the options menu from the right and click Download Payslips. If you have selected multiple pays, each one will generate a separate PDF file containing all the payslips in that pay.
Download Payslips - Individual Download
To download a single payslip for one employee, click on their name in the pay. Open the options menu from the right and click Download Payslip.
You can also download payslips from the employee's profile under Manage > Employees, on the Pay History tab.
Click on the pay you want to download, open the options menu from the right and click Download Payslip.
PayHero can automatically email payslips to your employees when a pay is sent.
To set this up you need to enter email addresses for your employees. Open an employee's profile from Manage > Employees. On the Personal tab, enter an email address and tick Email Payslips.
Now when you send a pay for this employee, the payslip will be automatically emailed to the employee's email address.
You can also email payslips from the options menu when a pay is in Payroll > Draft.
The Company Settings email address will be used for the 'Reply To' address on the payslip email (set in Manage > Settings > Company).
To resend payslips, go to the Payroll > Sent tab and select the pay or pays you want to resend, open the options menu and click Email Payslips.
To resend a payslip for only one employee, click into the employee's pay (either via their Pay History tab on their employee record, or by opening the pay under Payroll > Sent). Open the options menu and click Email Payslip.